If you are presenting documents in an online class session, make the documents available ahead of time for students who may have trouble accessing them during class.
Microsoft office products have accessibility checkers built in. Look under the Review tab.
Before you convert a Word document into a PDF, consider if that is necessary.
To create a PDF from a Word document
To check the accessibility of a PDF in Adobe Acrobat,
If a PDF is a scan of a document, what looks like words is actually an image. Screen readers can't read images of text.
Use Find in the Edit menu to search for a word you know is in the document. If the word isn't found, the is a scan. Search for a digital version by typing a phrase from it into a search engine.
Scans of simple clear text documents may be made accessible through scanning using optical character recognition. The Disability Resource Center can do this. Also provide the PDF scans of the original document if there is a benefit to students who do read print text.
Whenever possible, choose textbooks that have an accessible digital version. Even a digital version that is not accessible is easier to remediate than a print version. Find thousands of digital textbooks through the NIU Library's guide to open education resources.
If necessary, the Disability Resource Center will make an accessible digital version of a textbook. Creating an accessible version of a textbook can take two to three weeks.
Digital textbooks are accessible if:
Studies have shown that students comprehend more and retain more information when a video has captions than students who view the same video without captions. Select videos that have closed captions whenever possible.
YouTube
Know how to turn on captions in your smart classroom.
If a student who is deaf or hard of hearing registers for your class, the Disability Resource Center will caption the videos. If the DRC has time, it will caption videos in-house. If there isn't time, the video is sent to a captioning service, which is much more expensive.
All course materials must be available and accessible in digital format, even handouts, including the syllabus. Follow the best practices under Microsoft Office and PDFs on this page.
Purchased and free applications are covered by the Accessible Electronic and Information Technology Policy.
Before you require students to purchase or download an application: Quick accessibility checks you can do yourself.
Read the text and describe images as if you have a visually impaired student. Even if you don't, your students may be in situations where they don't have consistent visual focus.
Use good color contrast for people who are colorblind, have visual disabilities or are in difficult lighting, are using small devices or who are using a print version.
Accessibility with Respondus LockDown browser
Create accessible assignments and assessments