- Ethics and Compliance Office
- Requirements and Forms
- SOEEA Time Reporting
SOEEA Work Time Reporting
Login Issues
If you're having issues logging into or completing the SOEEA Work Time Reporting System and the issue is unrelated to your Employee ID or password, please contact the Ethics Officer at niuethicsofficer@niu.edu. The Ethics Officer may also assist if you need to edit previously submitted time or did not complete your report within the designated time frame.
Forgot Password
The SOEEA Work Time Reporting System is accessed using your Novell ID and password. If you require password assistance, you can reset your password or call the ITS Help Desk at 815-753-8100.
Frequently Asked Questions
Which employees are required to complete the monthly SOEEA Work Time Reporting Sheet?
All exempt civil service, supportive professional and academic professional employees are required to complete and submit the monthly SOEEA Work Time Reporting sheet. Hourly employees are already compliant with this requirement because they submit a timesheet.
How long are the SOEEA Work Time Reports kept?
The State Officials and Employees Ethics Act (SOEEA) requires that reports be kept for two years.
Sick and vacation usage should be reported on the Salaried Employee Benefit Usage Form. Work time recorded In the SOEEA Work Time Reporting System should be zero for sick and vacation days, unless you performed state business during such absences.
Does my supervisor need to approve my SOEEA worksheet?
No, supervisor approval is not required.
Does the time I record on my SOEEA worksheet impact my pay or is it sent to PeopleSoft?
No, the SOEEA Work Time Reporting System is a separate and distinct system. The data is not transferred to PeopleSoft and is not utilized for any benefit time or wage payment calculations.
I am going to be out of the office for an extended period of time, how do I submit my time?
The SOEEA Work Time Reporting system is available 24-hours a day seven days a week wherever you can access the internet. Employees who are on a continuous FMLA will not be required to record their time until they return. However, any time related to the performance of work-related responsibilities during such leave should be recorded.
How often am I expected to record my time?
Time must be reported on a monthly basis. Employees should indicate for each day of the month the total amount of time spent on state business for that day.
Should I record time for holidays or administrative closure days?
Time for holidays or administrative closure days should not be recorded, unless time is spent on university business during such days.
Who will have access to the information I report?
The university ethics officer has access to information you report to ensure compliance with state law and university policy.
How will the data collected be used?
The data collected will be used to show compliance with the State Officials and Employees Ethics Act (SOEEA). It is possible that the data may be summarized at a high level to review trends in the total number of hours university employees work.
Employees will have seven days after the end of the month to submit their time. If an employee has not submitted their worksheet by the tenth day after the end of the month, a notification will be sent to the head of the department. If the employee still has not submitted their worksheet by the thirteenth day, notification will be sent to the college administrator. On day sixteen the divisional vice president will be notified.
Only business-related meals should be recorded.
Should I record my commute time (time spent driving to and from work)?
Time spent commuting should not be recorded unless state business is being conducted during the commute.
Should I record time spent traveling to and from conferences, meetings, etc?
Time spent traveling to and from conferences, meetings, etc. should be included.
If the meetings, conferences, and/or office functions are work-related, the time should be recorded.
How am I Accountable for Completing the SOEEA Work Time Reports?
The requirement to report time on official state business is a statutory requirement contained in the SOEEA. This requirement, similar to the annual requirement to complete ethics training, is a state mandate for which each covered employee has individual responsibility.
