Tenure/Promotion Application Submission Information for Colleges

Documentation

Each application must contain the following documents:

• Any relevant departmental or divisional correspondence should be attached at the end of each application. Applications should be assembled and submitted in the following order:
  1. Cover Sheet
  2. Part I (information to be supplied by the candidate)
  3. Part II (information to be supplied by the department chair in consultation with the personnel committee).
  4. Any relevant departmental or divisional correspondence should be attached at the end of each application.
  5. Completed checklist
• Note: In the event of an early promotion/tenure and/or a disagreement in the recommendations, the department/school chair should write a letter explaining the circumstances and the letter should be placed before the cover sheet.
• The completed vote record sheet (PDF) must be submitted for each applicant but should not be attached to the application. Use the checklist (PDF) provided to make sure the vote record sheet fields are correctly filled and include the vote record sheet checklist along with the application submitted to the Office of the Provost. Original signatures, or certified digital signatures, indicating a vote count from the department personnel committee and the college council are required along with chair's and dean's recommendations and their original signatures or certified digital signatures.
  • Note: This vote record is confidential and is for the Office of the Provost. The vote record information is not routinely shared with the FSPC.
  • Please submit the vote record sheets separately from the applications for tenure and promotion.
• A cover letter from the dean listing all recommendations, all denials, any early promotions/tenures and the dean's comments should be included and placed separately in the Teams site.
  • Be sure to indicate if an application is considered early and/or short-track on the cover sheet and the vote record sheet.
• Denials must be accompanied by a letter from the dean stating the reasons for denial and confirming that the faculty member has been advised of their right to appeal and that all appropriate appeal procedures or review procedures have been followed.

Additional Notes

• Refereed and juried works must be identified as "Refereed" or "Juried" in application Part I document.
• All formal appeal materials must have pages sequentially numbered and tenure applications under appeal should also include progress toward tenure letters.

Information on Application For Promotion and/or Tenure

1. Information to be supplied by the applicant:
   • Date of application, Your full name, Current rank (e.g. Assistant Professor), and Department name
   • Educational Background: List institutions of higher education attended, date of attendance, and degrees earned.
   • Professional Experience: List institutions, rank or title, and dates of appointment concerning all professional positions in chronological order showing the most recent first.
   • Justification for Promotion or Tenure:
     1. Teaching obligations, courses taught each semester at least the last 3 years with overall teaching evaluations for each course and scale, average teaching load, off-campus teaching, and advising.
     2. Direction of theses and dissertations or equivalents (list names of students, thesis or dissertation, titles of works, degree sought, and semester/year).
     3. Publications and other professional contributions (provide full bibliographic information)
        1. Papers presented at conferences and professional meetings
        2. Article(s) - identify refereed articles as (Refereed) and include page numbers, if applicable
        3. Review(s)
        4. Book(s) and Book Chapters- indicate whether authored or edited and include page numbers
        5. Exhibits
        6. Performances
        7. Other (e.g., Patents, etc.)
     4. Grants, Fellowships, and Leaves of Absence with dates (most recent first) and relevant details.
     5. University service in addition to regular teaching assignments during last three years (committee assignments and roles, workshops offered, special assignments, etc., with dates and relevant details).
     6. Professionally-oriented public service activities with dates and relevant details.
     7. Other professionally significant achievements (offices in professional societies, consultantships, honors, awards, etc., with dates and relevant details).
2. Information to be supplied by the department/school chair/director in consultation with the personnel committee:
   1. Assessment of teaching effectiveness and of efforts at improvement the applicant has reported. Provide evidence on how assessment is determined (cannot be based solely on student evaluations).
   2. Summary evaluation of overall effectiveness of the applicant as teacher, scholar, and professional colleague.
   3. Supporting letters (if required). See http://www.niu.edu/academicaffairs/appm/II18.shtml for guidelines on external evaluations. If supporting letters (external reviews) are included as part of the department and college process, they must be current, and the following must be addressed:
      1. Statement describing how the external letters were solicited (i.e., how the external reviewers were selected involving the applicant, department/school personnel committee, and the chair/director.
      2. A brief biographical sketch including the name, title, affiliation, and contact information of each external reviewer.
      3. How many external letters were solicited, how many responses were obtained, and a summary of the responses.
      4. Attach a sample copy of the letter soliciting external reviews.

Tenure/Promotion Forms and Documents

• Application Cover Sheet (PDF)
• Cover Sheet Checklist (PDF)
• Application Part I Template (DOC)
• Application Part II Template (DOC)
• Vote Record Sheet (PDF)
• Vote Record Sheet Checklist (PDF)
• Tenure Extension Form (PDF)
• Tenure and Promotion Recommend/Deny Examples (PDF)