Policy Approval Authority | President |
Responsible Division | Human Resources Services |
Responsible Officer(s) | Chief Human Resources Officer |
Contact Person | John Acardo |
Primary Audience |
Faculty
Staff |
Status | Active |
Last Review Date | 08-04-2009 |
Policy Category/Categories |
Human Resources / Employment
|
Procedure regarding the distribution of employment contracts for Faculty and Supportive Professional Staff.
The hiring process involves correspondence and paperwork ranging from establishment of the position, search approvals and related affirmative action paperwork, the approval for hire, offer, acceptance, and benefit enrollment processes. New employees receive several items of correspondence including an offering letter, benefits enrollment information, and an employment contract. Terms and conditions of employee’s annual contracts are recited in offering letters, which constitute an employee’s acceptance of the terms and conditions of employment and related university policies at the time of hire. Effective March 1, 2001, continuing employees will receive salary/merit notices each year, which recite the established terms and conditions of employment. Changes in the basic position will be verified by means of an updated offer and acceptance process.
A standard “boilerplate” offer letter, with an acceptance/signature page, is customized for each appointment category. Standard versions of these offer letters along with the required acceptance and signature pages are available on the HRS website. Departments may add position specific information to the standard offer letters but may not change the basic standard provisions.
Policy Library
815-753-5560
policy-library@niu.edu
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