Recruiting / Hiring Faculty
In pursuit of the Northern Illinois University mission, Human Resource Services is committed to the recruitment and retention of a community of diverse people, ideas, services, and scholarly endeavors in a climate of respect for the intrinsic dignity of each individual. The recruitment of a new employee is an important decision. We expect each recruitment decision to signal a long term commitment. Faculty positions require several steps to complete the hiring process. Human Resource Services is here to guide you through this process with the goal of hiring the best candidate for the position.
- Provost's Office Guidelines - Justification for Filling Faculty Positions - (This justification will be provided in PeopleAdmin.)
Departments seeking to refill a Tenure/Tenure Track Faculty position are required, per Board of Trustee Regulations, to utilize a search committee. Search committees play a vital advisory role in the identification, recruitment, and reviewing of candidates. Committees are appointed in accordance with University procedures, but all have the common goal of filling open positions with individuals who will advance the University's mission.
Identification of the search committee members should be submitted through PeopleAdmin. Human Resource Services, Affirmative Action Office is available to conduct search committee training with newly formed committees.
Faculty and Supportive Professional Staff (SPS) positions are generally filled by means of a full competitive regional/national external search (external search) as outlined in the University’s Academic Policies and Procedures Manual (APPM) for Faculty and SPS Searches and Appointments. Departments may submit a Search Waiver Request Form in situations where a full search is deemed unnecessary, inefficient, or time/cost prohibitive. All sections of this form must be completed in NIU’s PeopleAdmin System and include a the required justification for the request. Please contact Affirmative Action and Equity Compliance (AAEC) email@example.com or 753-6038 for questions and/or assistance with the Search Waiver process.
Posting the Position
Positions are posted by Human Resource Services on the Human Resource Services website. There are two major steps that are needed, in order to post the position, both of which will be done in PeopleAdmin:
- Presidential Approval - All positions require Presidential approval prior to posting. The only exceptions are those positions that are 100% grant-funded. If any portion of the position is funded by a non-grant source, then Presidential approval is required.
- Position Posting - A position posting articulating the qualifications required for posting. If you require assistance with the development of the posting, please contact AAEC.
Extending an Offer of Employment
Once the final candidate has been selected and approved in PeopleAdmin, then a contingent offer pending background check can be extended. Faculty employment contracts at Northern Illinois University follow the academic year with few exceptions. For more information please contact the Human Resource Officer assigned to your college/division. Offers of employment should not be made until approved by Human Resource Services.
Complete the DoIT ITForm "Computing Access Resources (CAR)" form to "Extend Primary Account" (http://ssl.niu.edu/app/itsforms/).
- If HRS has the needed paperwork on file (PAF, Personal Data Form, Mandated Reporter, and signed Offer letter) they will enter the position information, provided additional information is not needed.
- If HRS does not have the needed paperwork then a volunteer agreement will need to be completed by following the link below:
- Complete the Volunteer Agreement paperwork (http://www.hr.niu.edu/hrs/resources/forms_docs/employment_volunteer.shtml) and submit the original paperwork to HRS.
Equal Employment Opportunity
In accordance with applicable statutes and regulations, NIU is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, sex, religion, age, physical and mental disability, marital status, veteran status, sexual orientation, gender identity, gender expression, political affiliation, or any other factor unrelated to professional qualifications, and will comply with all applicable federal and state statutes, regulations and orders pertaining to nondiscrimination, equal opportunity and affirmative action.
Your Human Resource Services Employment Contact is available to assist you with any of your human resource needs.