Subsection A. Appropriations Process
1. General Statement
Appropriated funds in support of operations and permanent improvements at Northern Illinois University are derived primarily from the General Revenue Fund, the Income Fund, and the Capital Development Bond Fund. All such appropriations are made annually by the General Assembly for a fiscal year ending on June 30. The purpose of this Regulation is to outline, in general terms, the significant steps in the appropriations process.
2. Preparation of Request Documents
The university shall prepare appropriation request documents annually in accordance with detailed instructions issued by the IBHE. The president shall submit to the Board of Trustees a summary and analysis of the total university request, accompanied by recommendations for Board action. The university's request, as approved by the Board of Trustees, is then submitted to the staff of the IBHE, which conducts hearings with university representatives to resolve questions and to discuss pending recommendations. The IBHE then acts on the recommendations of its staff and submits its recommendations to the Governor and the General Assembly.
3. Submission of Data to Bureau of the Budget and Legislature
The university submits information on its requests for operating and capital appropriations to the Bureau of the Budget, and, after the Governor has delivered his annual budget message to the General Assembly, shall prepare an appropriation bill which includes appropriations from all funds other than the Capital Development Bond Fund. The university shall assume responsibility for obtaining effective sponsors for the bill and will take the steps necessary to assure its timely introduction and to respond to inquiries from the General Assembly, regarding its appropriations request ("An Act in relation to State finance," approved June 10, 1919, as amended).
4. Line Item Transfers
All requests for transfers between appropriated line items shall receive Board of Trustees approval prior to submission of such requests to the IBHE and the Bureau of the Budget.
5. Requests for Release of Funds
Appropriated funds for permanent improvements must be released by the Governor prior to the obligation of such funds.