Constitution & Bylaws

Bylaws of Northern Illinois University


ARTICLE 15:
ACADEMIC COUNCILS AND COMMITTEES OF THE UNIVERSITY

 

15.1 Principles Governing Curriculum Development

15.1.1 Responsibility for the university's curriculum is vested in its faculty. As the university's body of learned scholars, the faculty shall have primary, determinative influence over matters of curriculum policy. 

15.1.2 All councils, boards, or committees dealing principally with curriculum matters shall consist primarily of faculty members. Final decisions regarding curriculum, wherever made in the university, shall be made by a committee on which at least a majority of the voting seats are held by faculty. 

15.1.3 Consistent with the maintenance of university and college curriculum standards, policies with respect to particular components of the curriculum shall be made by those faculty associated with the academic units responsible for the delivery of those components. 

15.1.4 It is the responsibility of university-level curriculum bodies to define university-wide criteria and guidelines governing degrees offered at each academic level. It is the responsibility of the colleges and their departments to define and develop their individual degree programs within those criteria and guidelines. 

15.1.5 Final decisions on matters of curriculum shall be made by the curriculum council or committee in whose jurisdiction the decision appropriately falls. All curriculum decisions involving course content, description, titles, and numbers shall be considered and resolved at the department, and college level. Curriculum decisions involving general education, course duplication or overlap between colleges, cross-college concerns, or university standards shall be resolved at the university level. Curriculum decisions requiring notification or action of the Board of Trustees or of the Board of Higher Education shall be finalized by appropriate action at the university level prior to submission to the board. 

15.2 Development of the Instructional Program

15.2.1 Final campus responsibility for the development of the university's instructional program shall reside in the university faculty. To enable the faculty to discharge that responsibility, and to assure appropriate input from students and administrative officers, the following structure is established to make instructional program decisions. It shall be the responsibility of the University Council to see that this structure operates effectively and to assure coordination among its component parts. Nothing set forth in this bylaw should be interpreted as giving the University Council final authority to review and revise the decisions appropriately made by the academic councils and committees established by these bylaws. 

15.2.2 University Structure for Instructional Program Policy 

15.2.2.1 The University Council shall discharge its responsibilities for scholarly programs through three academic councils: the Academic Planning Council, the Undergraduate Coordinating Council, and the Graduate Council. All other university-level councils, boards, and committees responsible primarily for curriculum-related decisions shall work under the jurisdiction of one of these three councils. 

15.2.2.2 When any two or more of the university academic councils share concurrent curricular jurisdiction, it shall be the responsibility of the University Council to insure that mutually satisfactory procedures for considering and approving curricular proposals falling within the shared jurisdiction are developed by the affected councils. 

15.2.2.3 Faculty membership on the university academic councils shall be based on a combination of representation of colleges, representation based on the proportionate number of faculty within each college, and representation of degree programs. The faculty to be represented shall be those regular, full-time university faculty (as defined in Section 6.11 of the Constitution) in the academic division of the university, including department chairs but excluding members of the president's staff and the executive vice president and provost's staff, deans, members of the deans' staffs, and members of the supportive professional staff. Regular faculty members are those whose contracts do not carry the designation "temporary" or "adjunct." 

15.2.2.4 The ratios for representation on the academic councils shall be reviewed by the Elections and Legislative Oversight Committee of the University Council prior to the University Council election in those years which are multiples of three, and the distribution of membership shall be adjusted if need be. 

15.2.2.5 No department shall have more than one faculty representative on any one academic council at any one time, except that, for the Graduate Council, the dean of the Graduate School may appoint a second representative from an academic department in apportioning the three additional seats if, in the dean's judgment, an additional representative is merited from a college in which each academic department is already represented on the council. 

15.2.3 College Curriculum Structure 

15.2.3.1 Each college shall discharge its curriculum responsibilities through its college curriculum committee. 

15.2.3.2 Colleges with departments shall provide for the participation of those units in the development of the curriculum components for which they are responsible. 

15.3 Academic Planning Council

15.3.1 Composition 

15.3.1.1 Faculty Representation

(A)
Fourteen faculty representatives shall be chosen as follows: two each from the Colleges of Business, Education, Engineering and Engineering Technology, Health and Human Sciences, and Visual and Performing Arts; one from the College of Law; three from the College of Liberal Arts and Sciences (one each from the areas of the humanities, the social sciences, and the other sciences).

(B)
Faculty shall be elected by the college council of the college they represent, or by the college faculty if there is no college council. They shall serve three-year staggered terms beginning in the fall semester. If no elected faculty representative is a voting member of the Faculty Senate, the Senate shall elect one Senate member to serve on the council as ex officio, nonvoting member. No department shall have more than one faculty representative at any one time. 

14.3.1.2 Student Representation

(A)
Two students, one undergraduate and one graduate, shall be appointed annually as voting members of the council. The appointments shall be made by the president of the Student Association from a list of nominees submitted by the college student advisory committees. Each student advisory committee shall be entitled to nominate annually one undergraduate and one graduate student, as appropriate to degrees offered in that college. Terms of office for student members shall begin at the beginning of the fall semester; no such term shall extend beyond the beginning of the succeeding fall semester. Students shall be eligible for reappointment to successive terms. 

15.3.1.3 Administration Representation

(A)
The executive vice president and provost who shall serve ex officio.

(B)
The following, or their designees, shall serve ex officio, without vote:

vice provost responsible for undergraduate education; 
vice president for research and graduate studies;
associate vice provost for academic development and planning;
associate vice provost for resource planning;
dean of the University Libraries;
director of the office of Institutional Research.

(C) Others who may be directly involved in issues concerning academic programs may assist the committee as resource personnel. 

15.3.2 Chair 

15.3.2.1 The executive vice president and provost shall serve as the chair of the council and shall vote when necessary to break a tie vote. 

15.3.2.2 The faculty representatives on the council shall elect from among their members a faculty representative who shall serve as the assistant chair of the council. The assistant chair shall preside over council meetings in the absence of the chair, act as a liaison between the chair and council members between meetings of the council, and perform such other duties as may be assigned by either the council or the council chair. The assistant chair shall be chosen annually at the first meeting of the council each fall semester and shall serve a renewable term of one year. 

15.3.3 Duties -- Working with the college curriculum committees, the Undergraduate Coordinating Council, and the Graduate Council, and reporting to the University Council, the council shall: 

15.3.3.1 Prepare and periodically update the academic mission statement for Northern Illinois University. 

15.3.3.2 Develop and periodically bring up-to-date plans and strategies to fulfill the university's academic mission. 

15.3.3.3 Develop and implement procedures for the periodic review of academic programs in terms of their quality and their consistency with the institution's academic mission.

15.3.3.4 Advise the executive vice president and provost on academic priorities and strategies for the achievement of those priorities, including the establishment of priorities in budgeting. 

15.3.3.5 Make recommendations to the curriculum committees of the respective colleges and to the Undergraduate Coordinating Council and the Graduate Council. 

15.3.4 Academic Planning Council minutes and reports are to be distributed to all University Council and Faculty Senate members and deposited in the university archives.

15.3.5 All substantive policy recommendations are subject to University Council approval. 

15.4 The Graduate Council

15.4.1 Composition 

15.4.1.1 Faculty Representation

(A) One seat shall be apportioned to each graduate degree-granting college.

(B)
The remaining faculty seats shall be apportioned as follows:

1.  Determine an allocation of eight additional seats in accordance with the ratio between the number of regular full-time members and associate members of the graduate faculty in each college, excluding the College of Law and members of the supportive professional staff, to the total number of such faculty members in all colleges, this being the number reported by the office of the executive vice president and provost on January first of each year. 

2.  Determine an allocation of eight additional seats in accordance with the ratio between the number of graduate academic degree programs in each college to the total number of such degree programs in all colleges. Degree programs shall be considered to be those programs offered by departments for which a separate degree title is offered; options and specializations within degree programs shall not be considered as separate degree programs. 

3.  Each college shall receive the maximum number of seats on the Graduate Council to which it would be entitled under either formula (1) or formula (2) of this subsection. The number of faculty seats on the council apportioned under this subsection shall be increased above eight if necessary to accommodate the total number of seats determined to be needed under the application of these formulae.

(C) Faculty members shall be elected by and from the university faculty who are eligible to elect, or be elected as, members of the University Council and who are also members of the graduate faculties of the college each represents, for three-year staggered terms to begin at the start of the fall semester.

(D)
Three additional faculty representatives shall be appointed by the dean of the Graduate School. These positions shall be apportioned to insure adequate representation of those graduate degree programs producing the largest number of graduates and those programs offering doctoral degrees. Appointed faculty representatives shall also serve three-year, staggered terms.

(E)
If, in a given year, no voting member of the Faculty Senate has been elected or appointed to the Graduate Council under the provisions of sections 15.4.1.1 (C) and (D) of these bylaws, the Senate shall elect one Senate member to serve on the council as an ex officio nonvoting member for that year.

(F)
There shall also be one representative of the College of Law who shall be entitled to vote only on matters pertaining to the College of Law, and who shall be elected by and from the faculty of that college to serve a three-year term. 

15.4.1.2 Student Representation There shall be one graduate student member from each college. This representative shall serve a one-year, renewable term beginning at the start of the fall semester and ending at the start of the succeeding fall semester. Each department granting graduate degrees shall nominate one graduate student from its department to the college student advisory committee which shall select the college representative. 

15.4.1.3 Administration Representation

(A)
The dean of the Graduate School shall serve ex officio as a member of the Graduate Council.

(B)
A representative of the University Libraries, appointed by the dean of the University Libraries, shall serve ex officio on the council, but shall vote only on matters pertaining to the libraries. 

15.4.2 Chair 

15.4.2.1 The dean of the Graduate School shall serve as the chair of the Graduate Council and shall vote when necessary to break a tie vote. 

15.4.2.2 The faculty representatives on the Graduate Council shall elect from among their members a faculty representative who shall serve as the assistant chair of the council. The assistant chair shall preside over council meetings in the absence of the chair, act as a liaison between the chair and council members between meetings of the council, and perform such other duties as may be assigned by either the council or the council chair. The assistant chair shall be chosen annually at the first meeting of the council each fall semester and shall serve a renewable term of one year. 

15.4.2.3 The Graduate Council chair shall be responsible for transmitting to the chair of the Undergraduate Coordinating Council, the office of registration and records, and the editor of the university catalogs curricular proposals approved by the Graduate Council for recording and publication. 

15.4.3 Duties 

15.4.3.1 Establish general policies for graduate study, including policies applicable to students-at-large. 

15.4.3.2 Establish standards for admission, retention, and awarding graduate degrees by the Graduate School. 

15.4.3.3 Promote scholarship, research, and artistic activities among faculty and graduate students, and create an environment on campus which is conducive to the pursuit of research and graduate studies. 

15.4.3.4 Promote excellence in teaching among graduate faculty and encourage, where appropriate, the development of excellence in teaching among graduate students.

15.4.3.5 Promote, where appropriate, the integration of professional practice, teaching, and scholarly activity. 

15.4.3.6 Approve graduate curricular proposals, including changes in graduate curriculum, submitted by departments and colleges; and approve and recommend all new graduate programs. 

15.4.3.7 Subject to approval by referendum of the graduate faculty, the Graduate Council shall determine criteria for recommendations by departments and other instructional units of the university for appointments to the graduate faculty. 

15.4.3.8 Request the college curriculum committees to report their decisions involving a duplication of courses for graduate credit to the chair of the council and to the executive vice president and provost. 

15.4.4 Minutes and reports of the Graduate Council shall be deposited in the university archives and distributed in a timely fashion to University Council members, to Faculty Senate members, and to such others as deemed appropriate by the Graduate Council. 

15.4.5 Substantive changes in policies under the jurisdiction of the Graduate Council must be reported to the University Council. If it disapproves, the University Council shall report its disapproval, together with a written statement of its rationale, to the Graduate Council. The Graduate Council shall reconsider policy changes in question and either:

(i)  agree with the University Council and rescind its prior action;

(ii)  modify the policy change and notify the University Council of its action; or

(iii)  reaffirm its policy decision. If the council reaffirms its policy position, it shall report that action to the University Council, together with a written statement of its rationale. The policy proposal shall take effect unless disapproved by a two-thirds vote of the total membership of the University Council. The University Council shall have no authority to alter, amend, or otherwise modify a policy decision of the Graduate Council. Policy changes reported by the Graduate Council to the University Council shall be considered approved by the University Council unless that council takes action to disapprove the proposed policy within six consecutive weeks of fall or spring semester classes after receipt of the proposal from the Graduate Council. 

15.5 Undergraduate Coordinating Council

15.5.1 Composition 

15.5.1.1 Faculty Representation

(A) One faculty seat shall be apportioned to each undergraduate degree granting college and to the university libraries.

(B)
The remaining faculty seats shall be apportioned as follows:

1.  Determine an allocation of nine additional seats in accordance with the ratio between the number of regular full-time faculty members in each college, excluding the College of Law and members of the supportive professional staff, to the total number of such faculty members in all undergraduate colleges, this being the number reported by the office of the executive vice president and provost on January first of each year. 

2.  Determine an allocation of nine additional seats in accordance with the ratio between the number of undergraduate degree programs in each college to the total number of such degree programs in all colleges. Degree programs shall be considered to be those programs offered by departments for which a separate degree title is offered; minors and emphases within degree programs shall not be considered as separate degree programs. 

3.  Determine an allocation of nine additional seats in accordance with the ratio between the number of undergraduate credit hours taught per year in each college to the total number of undergraduate credit hours taught per year in all colleges. 

4.  Each college shall receive the maximum number of seats on the council to which it would be entitled under either formula (1), formula (2), or formula (3) of this subsection. The number of faculty seats on the council apportioned under this subsection shall be increased above nine if necessary to accommodate the total number of seats determined to be needed under the application of these formulae.

(C) Faculty members representing the colleges shall be nominated by their respective college curriculum committees and elected by their respective college faculties. The university libraries faculty representative to the UCC shall be elected by the faculty of the university libraries. The elections shall be conducted before the end of the spring semester to select those faculty members whose term begins on the following August 16. Those elected shall serve three-year staggered, renewable terms.

(D)
If, in a given year, no member of the council is a voting member of the Faculty Senate, the Senate shall elect one Senate member to serve on the council as an ex officio nonvoting member for that year. 

14.5.1.2 Student Representation

(A) There shall be one undergraduate student member from each college. This representative shall serve a one-year, renewable term beginning at the start of the fall semester and ending at the start of the succeeding fall semester. Each department granting undergraduate degrees shall nominate one undergraduate student from its department to the college student advisory committee which shall select the college representative. 

14.5.1.3 Administration Representation

(A) The Vice Provost responsible for undergraduate education shall serve ex officio as a member of the council. 

15.5.2 Chair

15.5.2.1 The Vice Provost responsible for undergraduate education shall serve as chair of the council, and shall vote when necessary to break a tie vote. 

15.5.2.2 The faculty representatives on the council shall elect from among their members a person who shall serve as the assistant chair of the council. The assistant chair shall preside over council meetings in the absence of the chair, act as a liaison between the chair and council members between meetings of the council, and perform such other duties as may be assigned by either the council or the council chair. The assistant chair shall be chosen annually at the first meeting of the council each fall semester and shall serve a renewable term of one year. 

15.5.2.3 The Undergraduate Coordinating Council chair shall be responsible for transmitting curricular proposals approved by the council to the chair of the Graduate Council, the office of registration and records, and the editor of university catalogs for recording and publication. 

15.5.3 Duties 

15.5.3.1 To establish general policies for undergraduate education. 

15.5.3.2 To coordinate the intercollegiate aspects of undergraduate education. 

15.5.3.3 In consultation with the colleges, to determine policy for undergraduate general education and for undergraduate studies and baccalaureate programs, and semester hour requirements for under graduate majors and minors. 

15.5.3.4 To foster high standards of undergraduate instruction. 

15.5.3.5 To organize and direct the work of the standing committees of the Undergraduate Coordinating Council, to receive reports from such committees, and to render final decisions on the policy recommendations received from them. 

15.5.3.6 To determine policy governing programs of undergraduate study. A program of study refers to any academic concentration which is reported on student transcripts.

15.5.3.7 To encourage cooperation among departments and colleges concerning curricular matters and resolve any differences among the colleges. 

15.5.4 Minutes and reports of the Undergraduate Coordinating Council shall be deposited in the university archives and distributed in a timely fashion to the executive secretary of the University Council, to the executive vice president and provost, to the chairs of the standing committees of the Undergraduate Coordinating Council, to deans of the undergraduate degree-granting colleges and the Dean of the University Libraries, and to such others as deemed appropriate by the council. 

15.5.5 Substantive changes in policies under the jurisdiction of the Undergraduate Coordinating Council must be reported to the University Council. If the University Council disapproves, it shall report its disapproval, together with a written statement of its rationale, to the Undergraduate Coordinating Council. The Undergraduate Coordinating Council shall reconsider the policy changes in question and either:

(i)  agree with the University Council and rescind its prior action;

(ii)  modify the policy change and notify the University Council of its action; or

(iii)  reaffirm its policy decision. If the Undergraduate Coordinating Council reaffirms its policy position, it shall report that action to the University Council, together with a written statement of its rationale. The policy proposal shall take effect unless disapproved by a two-thirds vote of the total membership of the University Council. The University Council shall have no authority to alter, amend, or otherwise modify a policy decision of the Undergraduate Coordinating Council. Policy changes reported by the Undergraduate Coordinating Council to the University Council shall be considered approved by the University Council unless that council takes action to disapprove the proposed policy within six consecutive weeks of fall or spring semester classes after receipt of the proposal from the Undergraduate Coordinating Council. 

15.6 Standing Committees of the Undergraduate Coordinating Council

15.6.1 General 

15.6.1.1 The Undergraduate Coordinating Council shall be assisted in its work by its standing committees. The standing committees shall be those listed in Section 13.6, plus other standing committees that the Undergraduate Coordinating Council, subject to the approval of the University Council, shall establish. 

15.6.1.2 Each faculty and student representative on the Undergraduate Coordinating Council shall be appointed by the council to serve on at least one of the standing committees. Such appointments shall be for one-year terms, beginning in the fall semester, renewable so long as the appointee continues to serve on the council. Should the required number of faculty members from the Undergraduate Coordinating Council be unable to serve on a particular standing committee of the Undergraduate Coordinating Council, the Undergraduate Coordinating Council shall be empowered to select a faculty member or members to serve on that standing committee while retaining the same balance in the colleges. 

15.6.1.3 Faculty members appointed to a standing committee by a college curriculum committee shall serve a three-year, renewable term beginning in the fall semester. Terms of college appointees shall be staggered. 

15.6.1.4 Student members on the committees shall serve one-year, renewable terms beginning in the fall semester. 

15.6.1.5 Unless otherwise noted, the chair of each committee shall be named by the Undergraduate Coordinating Council from among the council's faculty members assigned to the committee. Chairs shall provide liaison between the council and the committee which they chair. They shall serve one-year, renewable terms of office beginning in the fall semester. 

15.6.1.6 Recommendations from the standing committees regarding policy changes shall be forwarded, together with a written statement of the rationale for such changes, to the Undergraduate Coordinating Council for further action. 

15.6.1.7 Minutes and reports from the standing committees are to be distributed to all University Council members and copies are to be deposited in the university archives. 

15.6.2 Admission Policies and Academic Standards Committee (APASC) 

15.6.2.1 Composition

(A) Faculty Representation

1.  One faculty representative from the Undergraduate Coordinating Council shall be chosen by the faculty of the Undergraduate Coordinating Council. 

2.  One faculty representative shall be appointed by the curriculum committee of each undergraduate degree-granting college except the College of Liberal Arts and Sciences.

3.  Two faculty representatives shall be appointed by the curriculum committee of the College of Liberal Arts and Sciences.

4.  Faculty members shall serve a three-year renewable term beginning in the fall semester. Terms of college appointees shall be staggered.

5.  The chair shall be elected by the voting members of the Admissions Policies and Academic Standards Committee and shall serve a one-year renewable term beginning in the fall semester.

(B) Student Representation

1.  Three student members shall be selected by the Admissions Policies and Academic Standards Committee from nominees submitted by the student advisory committees of the undergraduate degree-granting colleges.

2.  Student membership shall include at least one native and one transfer student.

3.  Student members shall serve one-year renewable terms beginning in the fall semester.

(C) Administration Representation

1.  One advisor shall be elected by and from the persons with overall responsibility for undergraduate student advisement in each of the undergraduate degree-granting colleges. The person shall be a voting member.

2.  The following, or their designees, shall serve ex officio without vote: vice provost responsible for undergraduate education; vice president for student affairs and enrollment management; director of Admissions; a representative of Educational Services and Programs appointed by the vice provost; Transfer Center coordinator.

15.6.2.2 Duties

(A) Within the policies defined by the Illinois Board of Higher Education, the Board of Trustees, the University Council, and the Undergraduate Coordinating Council, to review and, as necessary, recommend to the Undergraduate Coordinating Council changes in undergraduate policies and regulations dealing with:

Admission of entering freshman students;
Admission of transfer students;
Academic probation; Academic dismissal;
Readmission;
Admission to impacted and restricted programs;
Retention, both in the university and in particular programs.

(B) To recommend guidelines governing college, school, and department policies regarding admission, retention, academic standards, and graduation requirements for their individual programs; and establishing a process by which such policies will be reviewed by the next higher level of academic authority.

(C) To study and make recommendations regarding the impact of college, school, and department admission, retention, and academic standards policies upon other academic units of the university.

(D) To recommend a procedure by which individual student progress toward graduation will be continually monitored.

(E) To monitor and make recommendations for the improvement of the university's undergraduate advisement policies and procedures.

(F) To make recommendations as needed to improve coordination among the Undergraduate Coordinating Council, the office of community college relations, and the persons with overall responsibility for undergraduate student advisement in each of the undergraduate degree-granting colleges.

(G) To coordinate the policies and procedures of the undergraduate college reinstatement committees, and, if necessary, recommend changes in university policies regarding the work of such committees.

(H) To perform such other duties as the Undergraduate Coordinating Council may prescribe. 

15.6.3 General Education Committee 

15.6.3.1 Composition

(A) Faculty Representation

1.  Two faculty representatives from the Undergraduate Coordinating Council shall be chosen by the faculty of the Undergraduate Coordinating Council. 

2.  One faculty representative shall be appointed by the curriculum committee of each undergraduate degree-granting college except the College of Liberal Arts and Sciences.

3.  Three faculty representatives shall be appointed by the curriculum committee of the College of Liberal Arts and Sciences, including one from the humanities, one from the social sciences, and one from the other sciences.

4.  Faculty members shall serve three-year staggered terms beginning in the fall semester.

5.  The chair shall be elected by the voting members of the General Education Committee and shall serve a one-year renewable term beginning in the fall semester.

(B) Student Representation

1.  Three student members shall be selected by the General Education Committee from nominees submitted by the student advisory committees of the undergraduate degree-granting colleges. 

2.  No more than one student shall be appointed from any college. 

3.  Student members shall serve one-year renewable terms beginning in the fall semester.

(C) The vice provost responsible for undergraduate education, the general education coordinator and the associate vice provost for academic outcomes assessment shall serve as ex officio, nonvoting members. 

15.6.3.2 Duties

(A) To monitor and evaluate the university general education program.

(B) To recommend policies and procedures which will provide continuing evidence which can be used to evaluate both the program as a whole and individual components of that program.

(C) To make suggestions to colleges and departments regarding improvements that can be made in the general education curricula.

(D) To recommend additions, modifications, and deletions of courses which are a part of the general education curriculum.

(E) To make recommendations regarding the improvement, including the redesign, of the general education program and of individual components of that program.

(F) To perform such other duties as the Undergraduate Coordinating Council may prescribe.

154.6.4 Committee on the Undergraduate Curriculum (CUC) 

15.6.4.1 Composition

(A) Faculty Representation

1.  One faculty representative from the Undergraduate Coordinating Council shall be chosen by the faculty of the Undergraduate Coordinating Council.

2.  One faculty representative shall be appointed by the curriculum committee of each undergraduate degree-granting college except the College of Liberal Arts and Sciences. 

3.  Three faculty representatives shall be appointed by the curriculum committee of the College of Liberal Arts and Sciences to represent the areas of the humanities, the social sciences, and the other sciences.

4.  Faculty members shall serve three-year, staggered terms.

5.  The chair shall be elected by the voting members of the Committee on the Undergraduate Curriculum and shall serve a one-year renewable term beginning in the fall semester.

(B) Student Representation

1.  Two student members shall be selected by the Committee on the Undergraduate Curriculum (CUC) from nominees submitted by the student advisory committees of the undergraduate degree-granting colleges.

2.  Student members shall serve one-year renewable terms beginning in the fall semester.

(C) The vice provost responsible for undergraduate education shall be an ex officio, nonvoting member. 

15.6.4.2 Duties

(A) To recommend general policies regarding the design of the undergraduate curriculum.

(B) To receive decision from the college curriculum committees regarding the substitution, alteration, addition, or deletion of undergraduate courses and programs not in the area of general education. All curriculum decisions involving course content, description, title, and number shall be reported to the Undergraduate Coordinating Council without committee action or comment unless they involve course duplication or overlap between colleges, cross-college concerns, or university standards.

(C) To review and approve, or return to the originating department or college with appropriate comment, all curricular proposals involving course duplication or overlap between colleges, cross-college concerns, or university standards. Proposals approved by the committee shall be reported to the Undergraduate Coordinating Council.

(D) To negotiate and resolve questions concerning course duplication or overlap between colleges, cross-college concerns, or university standards that arise from or concerning proposals for curriculum change. If the committee is unable to resolve such questions to the satisfaction of the affected colleges and departments, the questions shall be forwarded to the Undergraduate Coordinating Council for final action.

(E) To make recommendations regarding university policies governing programs of undergraduate study.

(F) To review proposed new programs of undergraduate study and make recommendations to the Undergraduate Coordinating Council regarding them.

(G) To perform such other duties as the Undergraduate Coordinating Council may prescribe. 

(H) To serve as the curricular body for interdisciplinary undergraduate curricular material not located in an academic college or colleges, such as UNIV 101 and curricular offerings from the Division of International Programs and the Center for Black Studies. This responsibility includes usual curricular activity (new, revised, and deleted courses as well as other catalog changes), general education submissions/resubmissions, and review of these units' overall curricular offerings.

15.6.5 Honors Committee 

15.6.5.1 Composition

(A) Faculty Representation

1.  One faculty representative from the Undergraduate Coordinating Council shall be chosen by the faculty of the Undergraduate Coordinating Council.

2.  One faculty representative shall be appointed by the curriculum committee of each undergraduate degree-granting college except the College of Liberal Arts and Sciences.

3.  Three faculty representatives shall be appointed by the curriculum committee of the College of Liberal Arts and Sciences to represent the areas of the humanities, the social sciences, and the other sciences.

4.  One faculty representative shall be appointed by the faculty of the university libraries.

5.  Faculty members shall serve three-year staggered, renewable terms beginning in the fall semester.

6.  The chair shall be elected by the voting members of the Honors Committee and shall serve a one-year renewable term beginning in the fall semester.

(B) Student Representation

1.  Five student members shall be selected by all students enrolled in the honors program from among the students in the program, one to be nominated to serve on the Undergraduate Coordinating Council.

2.  Student members shall serve one-year renewable terms beginning in the fall semester.

(C) The vice provost responsible for undergraduate education and the associate vice provost for university honors shall be ex officio, nonvoting members. 

15.6.5.2 Duties

(A) To advise the associate vice provost for university honors on the administration of the program.

(B) To monitor and evaluate the university honors program, and to make recommendations for its improvement.

(C) To evaluate individual components of the honors program and make recommendations to the colleges and departments for their improvement.

(D) To participate in the selection of the associate vice provost for university honors.

(E) To advise the associate vice provost for university honors on extracurricular components of the program.

(F) To perform such other duties as the Undergraduate Coordinating Council may prescribe. 

15.6.6 Committee on the Improvement of Undergraduate Education 

15.6.6.1 Composition

(A) Faculty Representation

1.  One faculty representative from the Undergraduate Coordinating Council shall be chosen by the faculty of the Undergraduate Coordinating Council.

2.  One faculty representative shall be appointed by the curriculum committee of each undergraduate degree-granting college except the College of Liberal Arts and Sciences.

3.  Three faculty members shall be appointed by the curriculum committee of the College of Liberal Arts and Sciences to represent the areas of the humanities, the social sciences, and the other sciences.

4.  One faculty representative shall be appointed by the faculty of the University Libraries.

5.  Faculty members shall serve three-year staggered, renewable terms beginning in the fall semester.

6.  The chair shall be elected by the voting members of the Committee on the Improvement of Undergraduate Education and shall serve a one-year renewable term beginning in the fall semester.

(B) Student Representation

1.  Six students shall be selected so that there are two undergraduate student members from within the different divisions in the College of Liberal Arts and Sciences and one undergraduate student member from each of the remaining undergraduate degree-granting colleges. 

2.  A representative of the Student Association, appointed by the president of the Student Association, shall serve as an ex officio, nonvoting member of the committee. 

3.  If the above selection procedures do not produce a minority student, the president of the Student Association shall appoint such a student as a nonvoting member. 

4.  Student members shall serve one-year renewable terms beginning in the fall semester.

(C) Alumni Representation A representative from the NIU Alumni Association, appointed by that association, shall be an ex officio, nonvoting member.

(D) Administration Representation The following shall be ex officio, nonvoting members of the committee:

vice provost responsible for undergraduate education;
associate vice provost for university honors;
director of one of the special academic units focusing on minority student concerns.
(The executive vice president and provost shall annually, by September, designate the director who is to serve on the committee during that academic year.) 

15.6.6.2 Duties

(A) To recommend changes or experiments in the undergraduate program at the university to the Undergraduate Coordinating Council.

(B) To establish the policies and procedures for the annual awards to outstanding undergraduate teachers at the university.

(C) To explore ways of aiding faculty members in improving their methods of teaching.

(D) To report its activities and recommendations related to purpose and duties annually to the Undergraduate Coordinating Council. 

15.6.7 Committee on the Undergraduate Academic Environment 

15.6.7.1 Composition

(A) Faculty Representation

1.  One faculty representative from the Undergraduate Coordinating Council shall be chosen by the faculty of the Undergraduate Coordinating Council. 

2.  One faculty representative shall be appointed by the curriculum committee of each undergraduate degree-granting college. 

3.  One faculty representative shall be appointed by the faculty of the university libraries. 

4.  Faculty members shall serve three-year staggered, renewable terms beginning in the fall semester.

5.  The chair shall be elected by the voting members of the Committee on the Undergraduate Academic Environment and shall serve a one-year renewable term beginning in the fall semester.

(B) Student Representation

1.  Four undergraduate student members, at least one to be a nontraditional student, shall be selected by CUAE from nominees submitted by the student advisory committees of the undergraduate degree-granting colleges. 

2.  A representative of the Student Association, appointed by the president of the Student Association. 

3.  A student representative from the Campus Activities Board, appointed by the chair of that board. 

4.  Student members shall serve one-year renewable terms beginning in the fall semester.

(C) Administration Representation The following shall be ex officio, nonvoting members of the committee: vice president for student affairs and enrollment management or designee; a representative from Housing and Dining appointed by the executive director; a representative from Student Involvement and Leadership Development appointed by the director; vice provost responsible for undergraduate education 

15.6.7.2 Duties

(A) To promote a campus atmosphere which will be maximally conducive to learning, and to stimulation of an appreciation for learning, and for the arts, the humanities, the sciences, and the professions.

(B) To monitor and evaluate the campus environment from the perspective of its compatibility with, and support for, the learning process and the development of an appreciation for learning, and to recommend policies and programs to strengthen that environment.

(C) To evaluate the interface between the curricular and the extracurricular aspects of campus life, and to recommend policies and programs to strengthen that interface.

(D) To evaluate the impact of campus housing policies and facilities upon the learning environment, and, when necessary, to recommend policies and programs designed to make that impact more constructive to the learning environment.

(E) To analyze the adequacy of the campus' support facilities for the learning environment, and to make recommendations for their improvement.

(F) To undertake such specific studies and analyses of the campus learning environment as may be prescribed by the Undergraduate Coordinating Council. 

15.7 Committee on Initial Teacher Certification

15.7.1 Composition 

15.7.1.1 Faculty Representation There shall be one faculty representative on the committee from each program leading to initial teacher certification, and each representative shall have one vote. Each of these representatives shall be elected annually by the faculty of the department having administrative responsibility for the program being represented and shall serve until replaced. 

15.7.1.2 Student Representation There shall be one student representative for each of the colleges housing an initial teacher certification program, and each shall have one vote. Each student representative must be admitted to, and enrolled in, an approved initial teacher certification program. Each college shall determine the method of selection of its student representative, who shall serve a term of one year beginning August 16 or as soon as approved thereafter. 

15.7.1.3 Administrative Representation The following, or their designees, shall be ex officio nonvoting members of the committee: the Vice Provost responsible for undergraduate education, the dean of each college housing an initial teacher certification program, the dean of the Graduate School, the director of the Office of Registration and Records, the coordinator of Community College Relations, the university certification officer, and the university coordinator of teacher certification. Each administrative representative shall serve as long he or she holds his or her office. 

15.7.2 Chair and Other Officers Each spring the committee shall elect a faculty representative to serve as chair-elect commencing with the start of the following academic year.

The chair elect shall serve one year in that capacity, then serve as chair for one year, and then be designated as past chair for one year. The chair shall serve as presiding officer of the committee. In the absence of the chair, the chair-elect shall serve as chair: in the absence of both the chair and the chair-elect, the past chair shall serve as chair.

The committee shall elect other officers, and establish committees, as it deems necessary for its operation. 

15.7.3 Duties Each faculty representative, or his/her designee, shall serve as the official program contact person for the certification program represented.

Responsibilities of the committee include reviewing and approving all curriculum, policy, and procedural proposals specific to initial teacher certification and reviewing and advising on preparation of reports for relevant external accreditation. Curricular proposals approved by the committee will be forwarded to the Committee on the Undergraduate Curriculum or the Graduate Council Curriculum Committee, as appropriate, for its consideration.

Minutes and reports of the committee will be distributed in a timely manner to members of the committee, to the Faculty Senate, and to the University Council. Substantive changes in policies under the jurisdiction of the committee must be reported to the University Council. 

15.8 University Assessment Panel

15.8.1 Composition The University Assessment Panel shall consist of the following members:

Associate Vice Provost for academic planning and development;

Two faculty members from each of the university’s academic councils, as follows:

from the Academic Planning Council, one member elected by the Council and one member appointed by the Provost to achieve balance among colleges;

from the Graduate Council, one member elected by the Council and one member appointed by the Provost to achieve balance among colleges;

from the Undergraduate Coordinating Council, one member elected by the Council and one member appointed by the Provost to achieve balance among colleges;

One faculty member from the College of Law, appointed by the Dean of the college;

One staff member from student affairs units, appointed by the Vice President for Student Affairs and Enrollment Managemenet;

One faculty or staff member from academic support units, appointed by the Vice Provost responsible for undergraduate education and the Associate Vice Provost for academic support services;

One associate or assistant dean responsible for assessment, elected by those persons;

One graduate student appointed by the Graduate Council;

One undergraduate student appointed by the Undergraduate Coordinating Council;

Associate Vice Provost for Academic Outcome Assessment, ex officio, nonvoting;

Director of Testing Services, nonvoting;

Director of Institutional Research, nonvoting.

Terms shall be one year for appointed members and two years for elected members. 

15.8.2 Chair The chair shall be the Associate Vice Provost for academic planning and development. 

15.8.3 Duties The duties of the University Assessment Panel shall be:

1. To review the university mission statement, other statements of university objectives, and state-level policies as a context for assessment;

2. To provide advice on performance measures and benchmarks to be used in new state approval and review processes; to integrate assessment activities for undergraduate, graduate, and professional programs and academic support areas;

3. To work with the General Education Committee and the Committee on Initial Teacher Certification on assessment activities in the general education program and in initial teacher certification programs, respectively;

4. To promote campus-wide assessment activities to improve learning outcomes; to support departmental assessment activities in coordination with the academic program review schedule and advise departments preparing for program review;

5. To make recommendations for funding support for expanded assessment activities of departments and colleges;

6. To support departments and colleges preparing for the assessment component of discipline-specific accreditation reviews;

7. To review and update the university assessment plan; to help position the university for the North Central Association reaccreditation process and assist with preparation of the self-study.

15.9 Committee on Multicultural Curriculum Transformation

15.9.1.Composition Membership of the committee shall consist of the following:

Vice provost for academic planning and development, ex officio, nonvoting member
Director, Center for Black Studies, ex officio, voting member
Director, Center for Latino and Latin American Studies, ex officio, voting member
Director, Women's Studies, ex officio, voting member
Director of Faculty Development and Instructional Design Center, ex officio, non-voting member
One faculty member from each degree-granting college
One supportive professional staff member who teaches regularly
One curricular dean, ex officio, nonvoting member

Faculty and staff members shall be appointed to serve three-year staggered terms beginning in the fall semester, not to exceed two consecutive terms. All other members, or their designees, shall serve continuous terms. Members shall be appointed by the Provost.

15.9.2 Chair The chair position of the committee will rotate every two years among the directors of the Center for Black Studies, the Center for Latino and Latin American Studies, and Women's Studies.

15.9.3 Duties The duties of the committee shall include the following:

1.  To promote multicultural curricular transformation on campus;
2.  To coordinate the biennial Multicultural Curriculum Transformation Institute and related programs;
3.  To advise the provost and university bodies on multicultural curriculum transformation issues;
4.  To submit an annual report on activities of the committee to the provost.

 

 Article 15 update made to reflect current position titles
per University Council approval of identical Committee Book updates 09/07/2011, 10/05/2011, 11/02/2011.

Article 15.9.3(2) revised from "annual" to "biennial" institute per University Council approval 11/07/2012.

Article 15.6.4.2 revised to add paragraph (H) per University Council approval 05/01/2013.