MINUTES APPROVED VIA E-MAIL AUGUST 9, 2004

GRADUATE COUNCIL MINUTES
544th Meeting
May 3, 2004


MEMBERS PRESENT: Barbe, Bose, Carnahan, Changnon, Factor, Gupta, Harris, Jackson, Lockard, Montgomery, Nuzzo, Rose, Russell, Sen, Swanson, Waas, Zammuto

MEMBERS ABSENT: Blickhan, Cebula, Cole, Gowen, Hagensee, Johnson, Miranda Richgels, Ridinger, Schmall, Srivastava

OTHERS PRESENT: Sandra Arntz (Secretary), Thecla Cooler (International Student & Faculty Office), Kay Van Mol (Catalog Editor/ Curriculum Coordinator), Sue Willis (University Council/Faculty Senate)


Rathindra Bose, Vice President for Research and Dean of the Graduate School, called the meeting to order at 10:05 a.m. The April 5 minutes were moved for approval by Jackson, seconded by Gupta. Under New Business, Research & Artistry – definition of “good-faith effort”, the section to be changed should be A.II.b, rather than section C, under the eligibility requirements. The minutes were unanimously approved with that correction.

Committee Reports

Graduate Council Curriculum Committee

Montgomery moved to approve the committee’s recommendations, seconded by Factor. The following new courses, course deletions, course revisions, and other changes in catalog copy were approved.

COLLEGE OF BUSINESS Master of Accounting Science -
     Department of Accountancy Phase One (revisions)
   
COLLEGE OF EDUCATION

 
     Department of Kinesiology and New certificate of graduate study:
     Physical Education Adapted Physical Education
   
     Department of Leadership, Educational Master of Science in Education in
     Psychology and Foundations Educational Psychology –
  Admission (revisions)
  Doctor of Education in Educational
  Psychology – Admission and
  Examinations (revisions)
   
     Department of Teaching and Learning TLCI 603 (course revisions)
   
COLLEGE OF HEALTH AND HUMAN SCIENCES

 
     School of Family, Consumer, and Special Requirements for
     Nutrition Sciences FCNS 531, 532, 538 (revisions)
   
COLLEGE OF LIBERAL ARTS AND SCIENCES  
     Department of Political Science/ PSPA 550 (course addition)
     Division of Public Administration Specialization in Public Management
  And Leadership (revisions)
   

 

Graduate Faculty Membership Committee

Bose reported that graduate faculty membership status was reviewed in two departments undergoing program review:

Department of Educational Technology, Research, & Assessment - All 14 members currently holding either Full or Senior status were recommended for renewal at their current level (3 at Full, 11 at Senior). 2 members holding Provisional status were exempt from review.

Department of Mathematical Sciences - All 29 current Senior members were recommended for renewal at their current level. All 6 current Full members were recommended for renewal at their current level. The department’s request to maintain two current Senior member’s status was denied, and instead these two members will now be considered Full members. Furthermore, the department’s request to maintain a current Senior member’s status will be tabled (although he will maintain his current Senior member status through the Fall 2004 semester). The committee will recommend to the department that they revise their current membership criteria to accommodate special circumstances (as well as to reflect the current 8 year, rather than 6 year, cycle for review). Once the department’s membership criteria has been revised, the committee will reconsider the request to maintain the current Senior member status.

Revised criteria for Graduate Faculty Membership from the following departments were reviewed:

College of Business: Department of Management, Department of Marketing, Department of Operations Management & Information Systems. Changed to eight years the period over which professional accomplishments are considered.

College of Education: Department of Literacy Education - Changed to eight years the period over which professional accomplishments are considered.

College of Engineering & Engineering Technology: Department of Mechanical Engineering, Department of Technology - Changed to eight years the period over which professional accomplishments are considered.

College of Liberal Arts and Sciences:

Department of Foreign Languages & Literatures - Changed to eight years the period over which professional accomplishments are considered.

Department of History - Changed to eight years the period over which professional accomplishments are considered.

Department of Philosophy - Changed to eight years the period over which professional accomplishments are considered.

Department of Physics - Changed to eight years the period over which professional accomplishments are considered.

Department of Political Science - Slight increase in the amount of research required for Senior Graduate Faculty membership. Also, changed to eight years the period over which professional accomplishments are considered.

Department of Psychology - Strengthening of criteria for full membership and senior membership. Also, changed to eight years the period over which professional accomplishments are considered.

Division of Public Administration - Changed to eight years the period over which professional accomplishments are considered.

College of Visual & Performing Arts: School of Art - Changed to eight years the period over which professional accomplishments are considered.

Gupta moved, seconded by Swanson, that the above modifications be approved. The motion was carried unanimously.

Graduate Council Standards Committee

The Standards Committee submitted a report of two ongoing issues. First, the issue of whether a “full course load” should be redefined for certain students at certain stages of their programs is still be considered by the committee and no recommendations are being offered at this time. Secondly, the issue concerning thesis committee responsibilities and whether or not the entire committee should be required to sign the final document submitted to the Graduate School was considered by the committee. The committee members agreed that no policy recommendations be made and that the current policy of having only the thesis director sign the final document remain in place. Montgomery will distribute a memo to all departments reminding them that committee members should not sign off on a thesis until satisfied with the final document.

Graduate Council Curriculum Committee – Annual Report

The GCCC met five times during the 2003-04 academic year and recommended Graduate Council approval of graduate-level curricular revisions as indicated below.

Courses/Catalog Revisions Recorded:

35 new graduate courses
10 graduate course deletions
74 graduate course revisions*
26 new undergraduate/graduate course
19 undergraduate/graduate course deletions
48 undergraduate/graduate course revisions*
64 other Graduate Catalog revisions

*includes revisions in course number, title, credit hours, description, and/or prerequisite/corequisite

New Certificates of Graduate Study:

Adapted Physical Education (KNPE)
Advanced Teaching Practices (TLRN)
Applied Statistics (MATH)
Assistive Technology Specialist (TLRN)
Behavior Specialist (TLRN)
Curriculum Adaptations Specialist (TLRN)
Geographic Information Analysis (GEOG)
Health Education (AHP)
Lesbian, Gay, Bisexual, and Transgender Studies (LA&S)
Management Information Systems (OMIS)
Multiple Disabilities Specialist (TLRN)
Problem-Based Learning in Educational Psychology (LEPF)

Academic Instructional Unit Revisions Recorded:

New specialization in Advanced Special Education Practices (M.S.Ed. in special education, TLRN). (Pending approval by the BOT).

Name change from Department of Counseling, Adult and Health Education to Department of Counseling, Adult and Higher Education.

Name change from Speech and Hearing Clinic to Speech-Language-Hearing Clinic.

Graduate Council Colloquium Committee – Annual Report

Over the past 12 months, a total of 85 proposals, involving visits by 118 scholars, professional practitioners, creative artists, and performers were funded. Total funding allocated was approximately $87,040, up slightly from last year. Four proposals totaling about $11,055 are pending approval. The committee also expressed a concern that a number of departments are not requesting their available funding. Perhaps more frequent mention of the colloquium program in the Graduate Student Newsletter may help to generate student awareness and interest. The committee will also attempt to generate additional strategies.

New Business

Assistantship Stipend Limits for Fiscal Year 2004-2005: The committee discussed the problem of recruiting quality graduate students given NIU’s relatively low graduate student stipend amounts compared to comparable institutions. It was agreed that the Graduate School should strive to reach the 50th percentile compared to other institutions. The committee will submit a report to the University Council regarding this issue.

Swanson moved, seconded by Harris, that the previously approved policy to increase graduate student stipends be applied for the 2004-2005 fiscal year (CPI 2003, 1.9%), and that the minimum amount will be one-half of the corresponding maximum amount. The motion was carried with 1 abstention, all other members voting favorably.

Announcements

Work-study fund: Bose brought up the importance of taking advantage of the available federal work-study funds to supplement graduate assistantship availabilities. It was mentioned that some departments routinely ask graduate students whether or not they qualify for work-study. Also, the Student Financial Aid office occasionally sends a memo to graduate students informing them of work-study opportunities. The Graduate School will inquire as to whether the Student Financial Aid office has sent this memo to students recently.

Budget deficit: Bose informed the committee that he inherited a budget deficit when he became the Vice President for Research and Dean of the Graduate School. Bose is currently exploring all possible options to reduce this deficit, and is working closely with the Provost’s Office to ensure that the Graduate School’s annual budget will be covered.

The members discussed the issue of the Graduate Council reporting to the University Council. Currently, there is no mechanism in place to ensure that this is done consistently. The members agreed that this item would be placed on the agenda for the fall.

Finally, Bose closed the meeting by thanking all the members for their service on the committee, and again thanked Dean Montgomery for her outstanding service over the years.

The meeting was adjourned at 11:30 a.m.