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Northern Illinois University

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CUC Meeting Minutes D April 8, 2010

 

Received by Undergraduate Coordinating Councilí¬April 1, 2010

Committee on the Undergraduate Curriculum (CUC)

Sixth Meeting/2009-10 Academic Year

March 18, 2010

Section D ĘC Items reported for inclusion in the Undergraduate Catalog by another standing

         committee of the Undergraduate Coordinating Council                                          p. 5 of 5

 

 

APASC 11/11/09, UCC 2/4/10

Other Catalog change:              Page 45, 2009-10 Undergraduate Catalog, Academic Regulations

Schedule Changes

See the Academic Calendar in the Undergraduate Catalog for adding/dropping a course and for withdrawals.

Schedule changes may have serious academic and financial consequences.  It is highly recommended that students meet with theiracademic advisers prior to any schedule changes.  Contact the Financial Aid Office regarding the impact of schedule changes and any financial aid. International students need to contact the International Studies Office (ISFO).  Students living in university housing who are reducing their schedule to less than 12 hours or are withdrawing from the university must contact the Housing Office.  Reducing hours can also impact student insurance, contact Student Insurance for additional information.  Student-Athletes should contact Student Athletes Academic Support Services (SAASS).

See chart and detailed procedures below including the Undergraduate Academic Calendar for appropriate deadlines for adding/dropping a course and for withdrawals.  Other deadlines may apply for 14-week, summer, and dynamic (non-standard) courses. Refer to MyNIU for course specific deadlines. 

Schedule Change Process for 16 week courses (full-semester)

ACTION

DATES START WITH FIRST WEEK OF SEMESTER

STEPS

Dropping All Courses

Prior to the first day of class

Self-service My NIU

Adding a Course

Week 1

Week 2

Self-service My NIU

Contact Department of Course

Dropping a Course

Week 1

Week 2

Self-service My NIU

Contact Major College/Academic Advising Center

Withdrawing from a Course

Week 3 through end of Week 8

Contact Major College/Academic Advising Center

Withdrawing from University

Week 1 through end of Week 8 Week 9 through end of Week 12

(with academic jeopardy)

Contact Major College/Academic Advising Center

Contact Major College/Academic Advising Center

Schedule Change Process for 8 week sessions (first and last half semester)

ACTION

DATES START WITH FIRST WEEK OF SESSION

STEPS

Dropping All Courses

Prior to the first day of session

Self-service My NIU

Adding a Course

Week 1 of session

Self-service My NIU

Dropping a Course

_Prior to the first day of session_

Week 1 of session

Self-service My NIU

Contact Major College/Academic Advising Center

Withdrawing from a Course

Week 3 through end of Week 4

Contact Major College/Academic Advising Center

Withdrawing from University

Week 1 through Week 4

Week 5 through Week 6

(with academic jeopardy)

Contact Major College/Academic Advising Center

Contact Major College/Academic Advising Center

Add/Drop Procedure Adding or Dropping a Course

Add/drop procedures include adding a class, dropping a class, changing from audit to credit or credit to audit, and changing to a different section of the same course.  No add/drop is valid unless recorded by the student with Office of Registration and Records.  Schedule changes may be made only during the first week of classes.  For 16 week courses, students may make changes to their schedules during the first week of class through My NIU.  Courses may be dropped during the second week of the term by permission of the studentí»s major college, or the Academic Advising Center for students with no major college affiliation. However, Sixteen-week courses which are dropped by the end of the second week of classes will not appear on a studentí»s record. Beginning with the third week of classes of a fall or spring term, all course load reductions become withdrawals, with the exception of last-half semester courses. For withdrawal, see the following section. Other deadlines may apply for 14-week, summer, and dynamic (non-standard) courses. Refer to MyNIU for course specific deadlines. Courses may be added to a studentí»s schedule during the second week of the term by permission of the department offering the course. All other schedule changes noted above may be made during the second week of the term by permission of the studentí»s major college, or the Academic Advising Center for students with no major college affiliation.

For the summer session, the add and drop deadlines for a full session course or a course that meets for at least a half session is the third day starting from the Monday of the week in which the class begins.  For a class that meets for less than a summer half session, the add and drop deadline is the date of the first class meeting.  For withdrawal from a summer session class, see the following section.

Withdrawal from a Course

A student may withdraw from a course up to the end of the eighth week of a semester, or the fourth week of a half-session semester course or eight-week summer session course. For courses of other lengths, the withdrawal deadline is the end of the first half of the course. A W is recorded for course withdrawals properly processed prior to the established deadlines. (A W is a clerical symbol, not a grade. It has no A W has no effect on semester or cumulative GPA.

All requests for withdrawal from a course must be initiated and processed through the central advisement office of the college in which the student is pursuing a major, or the Academic Advising Center if the student has no college affiliation. (Nondegree student initiate withdrawals through their college of academic interest.) Visiting students initiate withdrawals through the College of Liberal Arts and Sciences.

A student may withdraw from a course after the established deadlines only in exceptional cases (medical reasons, military reasons, or because of hardship) when supported by acceptable evidence. of serious illness or other major nonacademic personal difficulty. Approval of a course withdrawal after the deadline may be granted only by the dean (or the deaní»s delegate) of the studentí»s college office of the studentí»s major (major college office), or by the Vice Provost (or the Vice Provost's delegate) Academic Advising Center for any if the student who has no college affiliation. If such approval is given, academic jeopardy will be enforced: W will be recorded for the course if the instructor indicates the student is passing at the time of withdrawal; if the instructor indicates the student is not passing at that time a grade of F will be recorded and included in both the term and cumulative GPA.

Additional information regarding withdrawals for exceptional reasons can be found at http://www.stuaff.niu.edu/stuaff/studentlifepolicies/withdraw.shtml.  

Students seeking a withdrawal from a course for medical exceptional reasons must initiate and complete the withdrawal process with Health Services during the semester of enrollment in the course. in which the medical condition is diagnosed and complete the process no later than the end of the subsequent academic term.

New students and transfersStudents are limited in the number of semester hours from which they can withdraw. Students with fewer than 7 transfer hours are allowed to withdraw from a total of 17 semester hours during the pursuit of the baccalaureate degree.

The maximum number of hours from which a transfer student may withdraw during pursuit of a baccalaureate degree at NIU is determined by the number of hours of transfer credit accepted at the time of enrollment at NIU plus all hours earned at NIU prior to enrollment, as indicated in the following table.

Transfer Plus
Pre-enrollment
NIU Hours

Maximum
Withdrawal
Hours

1-6

17

7-15

15

16-30

12

31-45

9

46 or more

6

All exceptions to this policy must be approved by the dean of the appropriate college.

Students who cease to attend aany course in which they are enrolled without officially withdrawing as explained previously will receive an F for that course.

Withdrawal from the University

Any undergraduate student who desires to withdraw from the university must obtain a withdrawal form and permission to withdraw from the dean (or the deaní»s delegate) of the college in which the student is enrolled.  The Vice Provost (or the Vice Provostí»s delegate) would assist any undergraduate student who has no college affiliation.  With such approval, a withdrawal may be made without penalty up to the end of the eighth week of the semester.  When students officially withdraw from the university after the eighth week of the semester their grades are recorded as W in the subjects in which they are passing and as F in the subjects they are failing at the time of they leave the university. 

Students who withdraw from the university within the first 15 calendar days of the start of the term will have those courses removed from their record in addition to receiving a full refund of any tuition paid.

All students are encouraged to meet with an academic adviser if they are considering withdrawing from the university.  Any undergraduate student who decides to withdraw from the university must notify their central advisement office of the college in which the student is pursuing a major, or the Academic Advising Center if the student has no college affiliation.  Students who withdraw from the university within the add/drop period will have those courses removed from their record.  Contact the Bursarí»s Office regarding information on tuition refunds.  A university withdrawal may be made without academic jeopardy up to the end of the eighth week of the semester for 16-week courses.  When students officially withdraw from the university after the eighth week of the term academic jeopardy will be enforced: W will be recorded for the course if the instructor indicates the student is passing at the time of withdrawal; if the instructor indicates the student is not passing at that time a grade of F will be recorded and included in both the term and cumulative GPA.

A student may withdraw from the university after the established deadlines only in exceptional cases (medical reasons, military reasons, or because of hardship) when supported by acceptable evidence. Approval of a

university withdrawal after the deadline may be granted only by the college office of the studentí»s major (major college office), or the Academic Advising Center if the student has no college affiliation.  If such approval is given, academic jeopardy will be enforced: W will be recorded for the course if the instructor indicates the student is passing at the time of withdrawal; if the instructor indicates the student is not passing at that time a grade of F will be recorded and included in both the term and cumulative GPA. 

Additional information regarding withdrawals for exceptional reasons can be found at http://www.stuaff.niu.edu/stuaff/studentlifepolicies/withdraw.shtml.

Students seeking a withdrawal from the university for medical exceptional reasons must initiate and complete the withdrawal process with Health Services during the semester of enrollment. in which the medical condition is diagnosed or event occurred, and complete the process no later than the end of the subsequent academic term.

A student who withdraws from the university must obtain permission from her or his last major college or the Vice Provost (or the Vice Provostí»s delegate), the Academic Advising Center, if the student has no college affiliation, to re-enroll during the semester in which the student withdrew from the university, if that reenrollment will occur after the add/drop period. (See í░Add/Drop Proceduresí▒)

Other Catalog change:              Page 47, 2009-10 Undergraduate Catalog, Academic Regulations

Freshman Warning, Academic Probation and Dismissal

First-semester freshmen at NIU who earn a cumulative GPA of 1.60 to 1.99 for all work completed at NIU will be placed on freshman warning.  A student who does not earn a minimum cumulative 2.00 GPA by the end of their second enrollment at NIU will be placed on academic probation.  First-semester freshmen whose GPA falls below 1.60 for all work attempted at NIU will be placed on probation and  All all other undergraduate students failing to maintain a minimum cumulative GPA of 2.00 for all work attempted at NIU will also be placed on probation. Students placed on freshman warning or probation are required to schedule an appointment for a probation interview with the dean (or the deaní»s delegate) of their major college to discuss their academic status. Students placed on freshman warning or probation who have no college affiliation are required to schedule an appointment for a probation interview with the Vice Provost (or the Vice Provostí»s delegate).

Students may enroll at NIU at least once while on academic probation.

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