Campus Security and Environmental
Minutes of February 25, 2003
Room 55, Founders Library
Present: Sheila Berg, Sandi Carlisle, Steven Estes, William Goldenberg, Deb Pettit (for Donald Grady), Mary Grosch, Dori Hooker, Robert Huffstuttler, Carl Leoni, Craig Marcus, Krissy Melander, Jim Murphy, Ron Pearson, Julie Robertson, Sabrina Randecker (for Alex Underwood).
Absent: Michele Crase, Joe King, Theresa Kirner, Frederick Schwantes, Lori Sprague
I. CHAIRS ITEMS
A. Chair, Bob Albanese, called the meeting to order
at 2:30 p.m. Roll call was taken. Bob A. welcomed William Goldenberg
of the Music Department
and newly appointed chair of the Faculty Senate-University Council Committee on Resources, Space and Budgets. He replaced Herb Rubin who
resigned that post. He also made mention of the fact that Sandi Carlisle is the new Manager of Residential Facilities. She replaces Linda Tillis (who
retired) as designee for the Associate Provost for Student Affairs.
Bob A. also reminded everyone of the fact that there will be no March 2003 meeting of the Committee.
B. The Agenda was approved.
C. The minutes of the January 28, 2003 meeting
were approved with one change: Keith Kruchten attended the meeting as a
substitute for Alex
Underwood rather than for Krissy Melander.
D. Chairs Comments
1. Smoking Policy - Bob A. said NIU is approaching the final step in making the campus totally smoke free by designating the residence halls as a
smoke-free environment beginning with the Fall semester of 2003.
Bob A. said that in spite of the controversy it may create, it is time
to review the original campus smoking policy and make necessary changes.
One of the changes that has become a cause for concern pertains to smoking at the entrances to the buildings. The Interior Subcommittee is
working through this issue and the Committee will do its best to draft a well thought out policy regarding smoking at the entrances. He assured
everyone that the recommendations made by this Committee will be sent to the various councils for their input, i.e.: Operating Staff, SPS and the
Bob A. said he has noticed an increase in smoking in the student population
-- especially in incoming freshmen. This increase in smoking creates
litter from cigarette butts which puts a burden on the Grounds and Janitorial Departments in trying to keep the campus clean.
2. ADA Projects - The progress in projects in this
area has been slow over the last eight years. Recently, additional
funding has become available
which will be used for indoor signage in campus buildings plus other ADA enhancements. Using internal departmental funds, the Holmes Student
Center will be made totally handicapped accessible with the addition of an elevator and handicapped accessible restrooms in the Sky Room.
With the spring months approaching, Bob A. asked members to let him know
if there are any small projects that need attention such as sidewalk
rehabilitation or any other small projects that will improve the campus. Last spring the addition of a handicapped ramp at Lowden Hall greatly
facilitated that building's accessibility. He feels it is an important factor in student retention rates to present attractive and clean facilities especially
when incoming freshman and orientation groups visit the campus. To help finance these small projects, Bob A. has been able to preserve extra
end-of-the-year fiscal dollars from the maintenance budget. At present, plans for a sidewalk leading to the Convocation Center are in process
along with additional bike loops and curb cuts.
3. Major Projects:
a) Holmes Student Center - The ballroom renovation will begin this spring. Some of the improvements will include a new sound system, new
draping and handicapped accessibility of the stage.
Bob A. hopes to update one major room a year at Holmes Center. Also, the food service areas are definitely targeted for updating.
The condition of the roadway in the bus turnaround area at HSC has caused
some injuries to pedestrians. Pending funding, Bob A. hopes
to improve the bus turnaround site once Gilbert Drive is completed. Limited vehicular access to that area may be necessary to reduce
b) Lot 17 (Visitor Parking Lot) - The parking lot
will be resurfaced, new lighting and a new parking booth will be added.
parking spaces will be lost in that area of campus.
c) Gilbert Drive - In the process of replacing
air conditioning equipment, Gilbert Drive will be widened, and new road
base, curbs and
sidewalks will be added. Parking will also be reconfigured.
d) Aesthetic improvements - Bob A. has consulted
with the Grounds Department in finding areas that need to be improved with
Jim M. said current plans are to improve landscaping at Gabel Hall. He will provide Bob A. with a few more areas in need of
improvements. Planning has begun to hire between 15 and 20 summer grounds workers.
e) Air Conditioning Equipment Replacement - This
is a combination Capital Development Board and University project for upgrading
conditioning equipment. Hopefully this project will be completed by the start of the air cooling season.
Bob A. noted it will be a busy summer. He said the Convocation Center
is booked every weekend this summer by various groups and the
residence halls will also be filled with summer conference and camp attendees.
4. Budgets - Bob A. said in spite of the budget crunch, through careful planning, there have been no layoffs in Finance and Facilities. Although it
leaves some areas without full services during the day, shifting janitorial crews to second and third shift has helped maintain a level of cleanliness.
Another budget boon has been the lack of snow which has cut down on overtime pay for snow removal. He feels there will be no need to cut
services to the campus community this fiscal year. Salary increases will depend on the State budget, however, he personally does not anticipate
much in the way of salary increases.
1. Safety and Security Subcommittee - No report. Ron P. reported that the subcommittee meeting had to be rescheduled.
2. Interior Environmental Quality Subcommittee - Chair, Michele Crase, was absent, but Bob A. relayed her report of the subcommittee's work on
the smoking policy as it pertains to entrances to the buildings. Bob A. has also asked her subcommittee to research other campuses as to how
they approached this issue.
Jim M. reported a complaint from an NIU professor about the cigarette butt
litter. This professor advocated the use of a new type of cigarette
urn for disposing of cigarette butts and will send Jim M. some information on these urns. Bob A. asked Jim M. to find out the price per urn and
then hopes to purchase a few to try them out.
Steve E. brought up the fact that the proposed placing of cigarette urns
several feet away from buildings would widen the litter area. Bob
agreed that would be a problem especially in winter when people would rather be up close to the building. Also, by smoking near some
buildings the HVAC's exhausts and intake systems will suck the cigarette fumes into the buildings' ventilation systems.
3. Exterior Environmental Quality Committee - Chair, Jim M., said two employees from the Public Opinion Lab explained the process of
conducting a survey on bicycle use on campus to the subcommittee. The cost for the phone survey would be between $5,000-$10,000.
Bob A. explained the reason for considering a survey is that he would like to better coordinate biking and parking. Jim M. said he felt the survey
might be premature until the long-range plans are implemented. Bob A. said at present Mary Crocker, Recycling Coordinator, is working on
the generic campus bike program for the campus community to use in getting across campus.
B. Other Matters
Antennas - Bob A. said negotiations are in process with Verizon and the NIU Telecommunications department to remove the big antenna near the
west lagoon which is no longer needed. Another antenna he would like to see removed is the one near the Evans Field House. Aesthetically, he feels
it will improve the looks of the campus.
The next meeting will be on April 22, 2003. There is no March meeting.
IV. Adjournment. The meeting
was adjourned at 3:20 p.m.