Minutes of August 22, 2005
3 p.m., Holmes Student Center – HSC 505

Present: Cassidy, Hartenhoff, House, Johnson, Legg, Levin, Munroe, Musial, Otieno, Prawitz, Reynolds, Russo, Schoenbachler, Thompson, Waas, Wholeben, Williams, Willis (for Bose)

Guests: Donna Askins, Research Associate, Office of the Provost; Carolinda Douglass, Acting Coordinator, Assessment Services

The meeting was called to order at 3:10 p.m., and Legg welcomed the members for the 2005–2006 academic year.

Cassidy announced that the IBHE interim report for the Business Experiential Learning Center (previously named the Business Information Technology Transfer Center) would ordinarily be due to the IBHE this fall, but because the Business Experiential Learning Center is also undergoing review this year we will combine these two reports. The report will be submitted to the IBHE next summer.

Munroe announced that through the generosity of the Office of the Provost the library was able to subscribe to LIBQUAL. A survey will be distributed on October 3 to faculty, students, and staff. Please answer the survey, which will provide valuable information on library services and serve as a benchmark. Cassidy asked if this would be a paper survey. Munroe responded that the survey would be sent via email, and it should take about 10 minutes to complete.

There was an introduction of each member of the council. It was moved and seconded to approve the minutes of April 18, 2005, as distributed, and the motion passed unanimously.

Legg asked for nominations for assistant chair of the APC. The assistant chair conducts the APC meetings in the absence of the provost and serves as the APC liaison to the University Council. The council voted unanimously to have Denise Schoenbachler serve in this role.

Legg stated that this year there were three subcommittees to conduct the reviews of the academic programs and centers, and he introduced the chairs of the subcommittees: Eric Johnson, Aimee Prawitz, and Greg Waas.

Legg indicated that the election of the APC Agenda Committee was the next item of business. He stated that in past years the provost, vice provost for academic planning and development, the APC subcommittee chairs, and the APC assistant chair have served as the agenda committee. The major task for this committee is to create an agenda for the spring semester. Legg asked if this was in the bylaws. Cassidy replied that it was not, but stated that agenda committees were created by the University Council to give the faculty a voice in defining the business of committees and councils. Historically, the APC has approved this group to serve as its agenda committee and all the members of the council have the opportunity to give suggestions for items to be addressed by the council, particularly for the spring semester. The APC voted to continue this practice for 2005-2006. The committee will meet in January to set the agenda for the spring semester. Typically, there are only two to four meetings in the spring, which will be set after the agenda committee meets in January.

Legg stated that the APC needed to elect a representative to the University Assessment Panel (UAP). Carol Thompson was elected by affirmation to represent the APC on the UAP.

Cassidy informed the APC that they would be reviewing all the programs in the College of Business; the School of Family, Consumer and Nutrition Sciences in the College of Health and Human Sciences; and the Departments of Anthropology and Sociology in the College of Liberal Arts and Sciences. In the recent past, we have had two subcommittees, but this year we have gone back to having three subcommittees. Times are provided during regular APC slots so the subcommittee can meet with the department and college representatives to discuss the program reviews. The members received the reviews assigned to their subcommittees, and the subcommittee chairs are setting up meetings with the college and department representatives. The program review packages contain information that will help you prepare for those meetings.

The APC’s major responsibility during the fall semester is the review of academic programs and public service and research centers. The individuals who are not on the subcommittee reviewing the full program review documents will receive a summary of the reviews and the subcommittee report prior to the APC meeting when the reviews are discussed.

Cassidy reviewed the notebook distributed to the council members. She stated that the first section of the notebook contains information about the committee and directed the council’s attention to the schedule. The schedule of planned meetings is listed for the fall, but council members were asked to hold all Mondays between 3:00 – 5:00 p.m. in case additional meetings need to be scheduled. Members will receive an agenda prior to each scheduled meeting. Also, the subcommittee assignments and dates that the program reviews will be discussed are in this section of the notebook.

Cassidy said that the background information section of the notebook contains reference materials that should be particularly helpful to new subcommittee members, and this information should be reviewed prior to reading the program review documents. This section contains the latest version of the Illinois Commitment, which was revised last fall. The IBHE streamlined the Illinois Commitment and introduced some language changes. “Goals” are now called “policy areas,” but the policy areas are essentially the same with a few modifications. For example, goal one was called “economic development” and now it is called policy area one: “economic growth.” Of particular note is the performance indicators that the university must report on. On page 3 under policy area one there are two sets of indicators reported: statewide indicators (which the IBHE reports on) and common institutional indicators. All Illinois public universities report on the common institutional indicators in their Performance Report and this information is added to a statewide report. One set of indicators not reflected here are the mission specific indicators that the APC worked on last year. The mission specific indicators will be reported on in NIU’s 2005 Performance Report.

Cassidy turned to the guidelines section that contains the program review calendar and review formats. The format should be referred to as you read the reviews. Last spring the APC made some recommendations for changes in the review format, but those recommendations are not reflected in this format because the format was distributed to departments in fall 2004. Those changes will appear in the format that is used next year. The center review format is also in this section of the notebook. You will notice that it is an abbreviated format in comparison to the program review format.

The data section contains data from the Office of Institutional Research for all programs in the university. You also have data in your packets assigned to your subcommittee, and the subcommittee chairs have additional data that can be referenced by subcommittee members.

Legg stated that we can meet in Altgeld Hall, and asked if anyone has a strong objection to meeting there. Cassidy added that we need to check on availability and meeting room size. Musial said that she was worried about parking. She noted that she sometimes parks in the parking garage and it is difficult to find parking in front of Altgeld. We will look into this. Cassidy noted that we may not be able to move the meeting location until spring.

Legg stated that after this meeting the subcommittee chairs would like to meet with their subcommittees. Please stay for a few minutes after the meeting adjourns.

The meeting adjourned at 3:40 p.m.

Respectfully submitted,

Carolyn A. Cradduck