Reporting an accident - NIU - Transportation Services

Transportation Services

Accident Reporting

All accidents involving university-owned, leased or rented vehicles, whether or not property damage or injury occurs, must be reported to the Transportation Services as well as the appropriate police agency. The driver must report the accident by the following business day. Also, the driver must complete the NIU Supplemental Accident Information Report and the SR-1 and return the documentation to the Transportation Services department within 5 calendar days. The Supplemental Accident Information Report and SR1 are available through Transportation Services. Please call 753-1558 or email us transportation@niu.edu to request forms.

Failure to comply with the accident reporting requirements can result in insurance coverage being declined and all financial liabilities for personal injuries and property damage being the responsibility of the vehicle driver.

Instructions for Drivers

  • Call 911 to report the accident/incident to the appropriate authorities. Notify Transportation Services at 815-753-1558 (after hours call 800-955-3688) as soon as the scene has been secured and emergency services have been notified.
  • Assess the scene and make sure everyone is okay first. Leave the incident scene intact if there are injuries or the incident is not of a minor nature. Secure the scene against further collisions or injuries until emergency personnel arrive. Meet regulatory requirements (if any) for blood alcohol testing. If the accident is of a minor nature, there are no injuries and you can safely do so, move the vehicles to the side or off of the roadway to prevent any further accidents. NIU is Self-Insured through Central Management Services (CMS) in Springfield. Their information is located in the glove compartment of the vehicle. In an effort to reduce liability exposure, any further questions or concerns should be directed to Transportation Services at 815-753-1558.
  • Transportation Services will arrange for removal of the vehicle and any road services needed to complete your trip and vehicle care. If law enforcement makes emergency towing arrangements to clear the scene, please obtain contact information for the towing company (name, address, phone number). Stay at the accident scene until the responding officer has completed their report.
  • Do not admit fault or make any agreements (financial or otherwise) with the other driver/drivers at the accident scene.
  • Take any pictures you can from the scene. This may include vehicles, license plate numbers, traffic control devices, location, damage, etc.

Illinois Motorist Report

Illinois law requires an Illinois Motorist Report be completed by the driver and forwarded to the Secretary of State’s Office within ten days when either of the following conditions apply:

  • Injury or death of any person
  • Damage to the property of any one person, including himself, in excess of $1,500 (or $500 if any vehicle is not covered by a liability insurance policy) is sustained

This report is provided by the officer at the scene of the accident. The mailing address will be on the report. Transportation Services does not need a copy of this report submitted to their office.

Incident Information

The following is a list of information that should be collected at the scene. Much of this may come from the police officer’s report.

  • Name
  • Address
  • Phone number(s)
  • Driver’s license number
  • License plate number
  • Vehicle make and model
  • Name of insurance carrier
  • Insurance policy number
  • Name, address and phone number(s) of all parties involved in the incident, including passengers in each vehicle
  • Name, address and phone number(s) of all witnesses
  • Date and time of the incident
  • Location of the incident (intersection or milepost)
  • The party to whom the driver’s vehicle was registered (e.g., the organization, the driver, another individual or a rental agency)
  • Name, agency and phone number(s) of the investigating law enforcement officer on the scene, and badge/ID number