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Sending Mass Email at NIU

Mass emails are just one way to share information with the campus community. NIU Today and the NIU Calendar should meet most needs for promoting news and events to the entire campus. 

News and program information should be submitted to NIU Today, the university’s news and information blog. Events and deadlines should be posted to the NIU Calendar, as well as to NIU Today. To submit a request to NIU Today, email niutoday@niu.edu. To submit a calendar item, complete the form at calendar.niu.edu/event/create.

Mass emails can be an effective tool for communicating with targeted groups of students and/or employees. Approval is required for a message that is to be distributed to more than 100 recipients outside of the sender’s area of responsibility.  The Office of Communications and Marketing processes mass email requests and can recommend appropriate distribution mechanisms.

If your message has less than 100 recipients, you can send it yourself through the university’s email system provided you follow the university’s mass mail requirements as outlined in the Electronic Mail Policy. 

Federal Regulations

The  CAN-SPAM Act applies to NIU e-mail regardless of the number of intended recipients if:

  • the content is of a commercial nature
  • there is no prior relationship with the recipients

See the summary of CAN-SPAM as it applies to NIU email for details regarding opt-out ability, the return address and valid e-mail information.