Exam Accommodation Procedures

Faculty Exam Procedures

Exam Accommodation Form

  1. The student will bring the exam accommodation form to you to complete the instructor portion.
  2. Note any special instructions (i.e. open book, notes allowed, calculator allowed, etc.) that the DRC Staff should be aware of or that you have announced to the class. If nothing is indicated in the special instructions area, the student will not be allowed to use any additional materials, even if you verbally told the class they can.
  3. Return the completed form to student. The student is responsible for returning the completed form to the DRC a minimum of two working days prior to the exam date. 
  4. Exams are scheduled in the DRC upon receipt of the completed form from the student. Do not send the Exam Accommodation form through campus mail.

Exam Scheduling

  • When feasible, students are expected to take exams in a time frame that overlaps that of the class. Exceptions will be made with instructor permission and/or when the student’s class schedule does not allow for exam completion with all accommodations.
  • Exams are scheduled between 8 a.m. and 4:30 p.m. during fall and spring semesters, and 8 a.m. and 5:30 p.m. in the summer. With sufficient notice, exams can be scheduled up until 7:00 p.m. Instructors requiring exams to be completed after 7:00 p.m. or on weekends need to contact the DRC. Alternatives include the student taking the exam at a different time or on a different day or the instructor administering the exam with all accommodations.
  • Due to extended time accommodations, students often begin exams before the regular class time. Students will be allowed to leave the DRC once the exam is completed unless directed otherwise on the Exam Accommodation Form.

Exam Pick-up or Delivery

Exams that must be adapted in any way are to be provided to the DRC at least two working days before the exam. Exams received with less than two days may be returned to the instructor to administer with all appropriate accommodations, or the student will be allowed to reschedule the exam with sufficient time for the exam to be adapted.

Exams that do not need to be adapted are to be provided to the DRC at least one working day before the exam.

Exams can be faxed to 815-753-9570 or e-mailed to drc_exam@niu.edu. DRC employees will pick up and deliver exams Monday through Friday between 8:00 a.m. and 10:00 a.m. and 2:00 p.m. and 4:00 p.m. In-person pick-up must be at least one working day prior to the exam date.

Completed Exam Return

DRC staff will return completed exams during the next scheduled pick-up/delivery time frame unless other directions have been provided on the Exam Accommodation Form. Exams are delivered to the department office with someone available to sign for the delivery. No exams are delivered by "sliding under a door."