June 2, 2004

Anyone needing special accommodations to participate in the NIU Board of Trustees meetings should contact Ellen Andersen, Director of Special Events (815) 753-1999, as soon as possible, normally a week before the scheduled meeting.

PUBLIC NOTICE

Academic Affairs, Student Affairs and Personnel Committee Meeting
and
Finance, Facilities and Operations Committee Meeting

of the
BOARD OF TRUSTEES OF
NORTHERN ILLINOIS UNIVERSITY

June 2, 2004

Holmes Student Center – Clara Sperling Sky Room
Northern Illinois University
DeKalb, Illinois

Approximate Schedule

9:00 a.m.
Academic Affairs, Student Affairs and Personnel Committee – Sky Room

(Expected to include presentation of proposals for Committee review and endorsement: Recommendations for Faculty Promotions, Tenure, and Promotions with Tenure for the 2004-2005 Academic Year; and Request for New Specialization. For review and information: 2003-2004 Program Review Summary. Possibly other matters.)

10:00 a.m.
Finance, Facilities and Operations Committee – Sky Room

(Expected to include presentation of proposals for Committee review and endorsement: Gilbert Drive Parking Lot Reconstruction Capital Project Approval; Grant Complex-Fire Marshal Code Remediation Capital Project Approval; Fiscal Year 2005 Copy Paper-ITS Document Services and Materials Management; and Fiscal Year 2005 Budget Guidelines. For review and information: Quarterly Summary Report of Transactions in Excess of $100,000; Periodic Report on Investments; Semiannual Progress Report of Active Capital Projects With a Budget Over $100,000; Fiscal Year 2004-2005 Appropriated Budget Update; Fiscal Year 2005 Tuition Rates; and PeopleSoft Update. Possibly other matters.)

AGENDA FORMAT FOR COMMITTEE MEETINGS 

  1. CALL TO ORDER AND ROLL CALL
  2. VERIFICATION OF APPROPRIATE NOTICE OF PUBLIC MEETING
  3. MEETING AGENDA APPROVAL
  4. REVIEW AND APPROVAL OF MINUTES OF PREVIOUS MEETING
  5. COMMITTEE CHAIR'S COMMENTS/ANNOUNCEMENTS
  6. PUBLIC COMMENTS, IF ANY*
  7. UNIVERSITY RECOMMENDATIONS AND REPORTS
  8. OTHER MATTERS
  9. NEXT MEETING DATE
  10. ADJOURNMENT

*The Board and its committees comply with P.A. 91-0715 through its Bylaws, Article II, Section 5.B:

  1. Consistent with Public Act 91-0715 and reasonable constraints determined by these Bylaws and the Chair, at each regular or special meeting of the Board or its committees that is open to the public, members of the public may request a brief time on the approved agenda of the meeting to address the Board on relevant matters within its jurisdiction. 
  2. Committees of the Board review University proposals for action and make adjustments and endorsements as appropriate for further consideration by the full Board. Public comments are generally most useful at meetings of Board committees, where proposals are first considered and the time for interaction most feasible. 
  3. To facilitate an orderly process, appearance requests must be registered on a Board-provided form and submitted to the Board’s Parliamentarian at least 45 minutes before the meeting is scheduled to be called to order. To be recognized, the appearance request will include the name, address and position of the individual wishing to speak, the name of the organization or group represented, a concise summary of the presentation, and whether the requestor has appeared earlier on the topic before any other meeting of the Board. The Parliamentarian may confer with registered speakers to cooperatively assist the Chair of the meeting in assuring coordinated issue presentation and an efficient use of allocated time. The Parliamentarian will acquaint requestors with the generally acceptable rules of decorum for their presentations. In lieu of oral presentations, individuals may present brief written materials not to exceed five (5) pages to the Parliamentarian for distribution and consideration by the Board in advance of the meeting. 
  4. The Chair of the meeting will recognize duly registered individuals at the appropriate point during the meeting. Unduly repetitive comments may be discouraged and restricted by the Chair. To assure an orderly and timely meeting the Chair may limit time allotments to five minutes or less, may delay or defer appearances when appropriate, and defer or refer questions received from presenters for answers if available.

Public Notice Prepared by: Board of Trustees Parliamentarian
Time of Posting: Original, at least 48 hours in advance of announced Meeting
Places of Posted Meeting Notice: President's Office, Lowden Hall 301, and Holmes Student Center